Overview: In this article, we learn a way to import PST files to Shared Mailbox Office 365? Here we tell about the four distinctive ways to achieve this task.
A shared mailbox in Office 365 is a type of mailbox that is accessible by multiple users in an organization. It allows users to collaborate work. Several companies like to use a shared mailbox when it comes to handling a project. It doesn’t require a separate license for multiple users.
Shared mailboxes allow users to send and receive emails from the shared mailbox and let them access the same calendar, contacts, and other features.
Remember, users cannot login Office 365 or other Microsoft services with shared mailbox. They have a separate account to add to Outlook or another email client.
Users Query:
Recently, we have started working on a project for which we are using shared mailbox in Office 365. We want to migrate a PST file data to the shared mailbox. We don’t know how to export data here. Can any of you suggest a simple and effective way to achieve this?
3 Solutions for Conversion
Solution 1- Taking Help of Import/Export Wizard
Before you follow these steps, you must configure your Outlook account. Here are the steps for configuration.
- Access your MS Outlook account and go to the File >> Add Account
- Provide the email address of your Office 365 and hit Continue
- Add the password and press OK, then Finish
- It is how Outlook is now configured with Office 365 for import of PST data.
After that, follow the given process.
- From the left pane, go to the File, select Open & Export and then Import/Export
- Now, to import to another app, press Next and choose Outlook Data File (.PST) and Press Nex
- After that, hit the Browse tab to choose the desired PST file for importing and select the radio button you want, press Next
- If you want to execute complete conversion, select the root file and check the Subfolder box.
- After that, select the radio tab of the “Import Item into the Same Folder” message and add your Office 365 account.
- In the end, hit the Finish tab to complete the import process.
Problems with the Method
- It is time-consuming.
- It requires technical skills.
- If you have a large size PST files, the manual process may consume much time.
Also Read:- Import OST to Office 365
Solution 2: Taking Help of Drive Shipping
It is a native approach that can be helpful. You can export multiple PST files into Office 365 with this approach.
- First copy the PST file onto a drive
- Now, forward them to Microsoft manually
- Once the file is validated by Microsoft
- Conversion of PST to Shared mailbox will complete.
Downsides of the Approach
The solution is available to a few countries. It is not for every nation.
It is costly. However, the cost depends on the PST file size. According to sources, it may cost you $2 per GB. If the file size is 50GB, it would cost you $100.
Solution 3: An Automated Solution for Conversion – Tried and Tested Solution
Pcinfotools PST to Office 365 Importer is one of the best applications to try. The third-party app enables fast and accurate conversion of PST files to required Office 365 accounts. The conversion process ends in three or four easy steps. You don’t need to be technically proficient for conversion. The app manages to transfer as many PST files as you desire. Each time, it offers accurate conversion.
Below are the steps to follow for conversion.
- Download the program and launch it
- Add required PST files in folder or file mode
- Provide the Office 365 login credentials and click on the authenticate me tab
- Select the primary or archived folder to save the exported data
- Hit the upload button to complete the conversion
The conversion program helps to process bulk migration. It allows you to export single or multiple PST files of any size. The conversion method is easy for anyone. It is a handy tool. Remember, it can export to one Office 365 account at a time.
Conclusion
Overall, conversion from PST to Office 365 with a manual or a third-party solution is your decision. Which is your favorite solution? You can write us.