Divide Large Outlook

Divide Large Outlook Data File Into Smaller Files With Best Solution

Posted on By Uwe Hatlapatka No Comments on Divide Large Outlook Data File Into Smaller Files With Best Solution

Summary: This blog highlights how you can divide large Outlook PST data file using manual and professional ways. This post also focuses on solutions to divide PST file without Outlook.

The large mailbox of Outlook you have, the more problems you face. Many email clients including Microsoft Outlook has maximum storage size for Inbox. Once the mailbox size exceeds its size limit, you will encounter many issues. Therefore, it becomes mandatory to maintain Outlook data file size.

 Why Division of Outlook data File Becomes Necessary?

There are many reasons due to which Outlook data file division becomes necessary. Here, we are mentioning a few major ones:

  • Because of huge size of PST file, the performance and speed of Outlook program begins to slow down.
  • Large Outlook data file when exceeds its fixed limit makes data inside Outlook file accessible.
  • If Outlook file run out of storage issue, it denies storing data items.
  • By division of Outlook file, chances of corruption can be reduced.

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How can I Divide the PST File of Outlook into Smaller Files?

Microsoft Outlook does not give you any option for dividing PST file. But many alternate ways are offered to manually divide Outlook PST file.

  1. Mailbox Cleanup Tool
  2. Import/Export wizard
  3. Move to Folder option
  4. Expert Solution

Method 1. With Mailbox Cleanup Tool

This is a professional inbuilt option in MS Outlook to reduce size of mailbox and this works in all Outlook versions like 2019, 2016, 2013, 2010, etc.

  • Run Mailbox cleanup utility
  • Go to File menu
  • Then, go to Tools and choose Mailbox cleanup
  • Go to View Mailbox size and then click OK. Find items older than find larger items and find items smaller than. View deleted items size, empty deleted items folder and so on.

To remove duplicate messages, use conversation cleanup.

Method 2. With Import/Export wizard

Import/Export wizard of Outlook will also help users in import and export of data items.

  • Open Microsoft Outlook and go to File tab
  • Go for Account Settings and then choose Account Settings
  • In Data Files tab, hit Add
  • Enter PST file name and create new PST file.
  • Hit Import/Export option in Open & Export.
  • Select Export to file option and hit Next to proceed.
  • Select Outlook file .pst and hit Next
  • Choose folders you want to save and hit Next
  • Browse location for saving PST file and hit Finish

Method 3. Move to Folder Option

One of the best manual processes is Move to Folder option that will reduce size of Outlook data file.

  • Launch the Microsoft Outlook and Hit first tab, File Then, click on Account Settings and then again go to Account Settings
  • Go to section Data Files and hit Add button to add new PST file.
  • Open Outlook profile default PST file and choose things to move into new PST file created in above step.
  • Choose Copy to Folder from Move menu
  • Select PST file to move desired data items from default PST to new one.
  • Delete duplicated items from default PST file to minimize its size.

Note: The three manual methods are discussed to split large Outlook PST file into smaller files.

Advantages of Manual Methods:

  • It is fully free
  • Effective to use

Drawbacks of Manual Methods:

  • If the PST file is huge in size, it will take much time. It can even take hours to complete the task.
  • Technical knowledge and expertise is required to understand manual solutions.
  • Microsoft Outlook configuration is mandatory for using manual methods.

Method 4. Split Outlook Data File With Automated Program

Another way of splitting an Outlook data file is to use third-party Split PST Software. This is a significant solution to split up PST files without an Outlook installation. Using this program, you can divide large Outlook data into smaller files based on size, folder, and year.

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Steps to Divide Heavy PST File Without MS Outlook:

  1. Install and Launch the program to divide huge size PST file.
  2. Click on Browse button and add target PST file to split.
  3. View all folders of Outlook PST file on the screen. Hit Next button.
  4. Choose size, folder or year option for splitting PST file.
  5. Set path to save the resultant PST files after splitting.
  6. Press Split Now button and this successfully divide your huge Outlook file into smaller files.

Benefits of Using Expert Solution to Divide Oversized Outlook Data File

  • The third-party software gives you instant results by dividing any huge size Outlook data file.
  • You have options to divide PST file into smaller files by folder, year and size.
  • This program permits splitting PST data file without presence of Microsoft Outlook.
  • This utility display Outlook email folders with complete details.
  • This utility is fully workable with all versions of Microsoft Outlook.
  • This software allows safe splitting of Outlook data file with full accuracy.
  • A free copy of the automated program is available for examination purpose.
  • This professional tool is fully error-free and smart to provide you exact data in various PST files.

Conclusion

As stated above, there are numerous methods for dividing large size Outlook data file into parts. In this technical guide, we have explained many manual ways and an automated program for you comfort to deal with large Outlook data files. You can analyze yourself that manual methods are not direct, they are only temporary solutions. But the professional solution is the perfect option for division of any large Outlook data file in few clicks. You can even examine the program with free trial and ask our support team for any help regarding this topic.

Split PST