Summary: Outlook PST file accommodates all data in your Inbox. If you have multiple Outlook files, then you can’t easily manage them. This blog has described specific methods that can comfortably merge multiple Outlook PST files into one PST file so that you can easily manage them. Here, we have also mentioned a professional program for you if you find manual methods not fit for you. So, without time wastage, let us start with reasons & benefits for merging multiple Outlook PST files into single file.
Why One Needs Multiple PST Files Merging?
Before we check out the methods, let us know the reasons behind merging multiple PST files. Every user has their own reasons but here we are stating some common reasons for multiple Outlook PST files merging into single file.
- To combine several accounts into single account
- For combining professional and personal mailboxes
- Transferring to new service like MS Exchange
- To create backup of existing accounts
- Moving to newer Outlook versions
- To conveniently archive old PST files
- Combine PST file data received from team or family member
Advantages of Merging Multiple MS Outlook PST Files
- To easily access files in Outlook
- For easy management and security of single file
- Easy export of data from single PST file
- Eliminate additional time and efforts
- Instant access without need for search
- Convenient backup and archiving
Methods For Merging Multiple PST Files into Single One
One method is by utilizing Outlook features such as create PST file and import files to it. This process includes creating empty PST file and then importing existing PST files data into newly created PST. In case of multiple PST files, you have to repeat the import process.
Second method is by utilizing third-party software for merging process. This method easily merges multiple PST files into one PST file at once.
For users’ sake, let us know the complete process with free manual method for combining multiple Outlook PST files.
Note: It is strongly advised to take complete backup of Outlook PST file (to be imported) before you start manual merging process to avoid any kind of data loss.
Manual Method
- Open the Outlook application. Go to Home tab and click on New Items option and then hit More Items. After this, click on Outlook data file
- Select new file saving location with Browse option, name this PST file and hit on
- This will create new PST file at your selected location.
- Now, again go to MS Outlook program. choose Import/Export option from Open & Export option which you will get after click on File tab.
- In opened Import and Export wizard, choose option stating import from other file or program. Then, click on the Next
- In Import file wizard, choose .pst file for Outlook and click the Next
- Now add PST file that you want to import and choose one option to manage duplicates. After this, hit Next
- Choose the PST folder that you want to import. Also mark option ‘Include subfolders.’ Then choose ‘import into the same folder.’ Now, hit the Finish
- For multiple PST files import, repeat the complete process of import.
Best Alternate of Manual Method
You can easily realize that the process of importing multiple PST into a new PST file to complete merging would be lengthy. It failed to deal with bulk PST files to carry out the merging process. If the numbers of PST files are less then one can go with the manual method but still, this method holds a risk of data loss or incomplete data import. So, in this way, the manual method is not found to be reliable and secure.
But other smart and 100% working solutions are available for users. By using advanced tips to merge outlook data files without Data Loss, one can comfortably merge any number of PST files into a single PST. This program will not restrict PST file size & number and provide you with perfect results without any hassles. One can use this program for merging PST files of all Outlook versions in a perfect manner.
Top 7 Benefits of Using Professional Outlook Data File Merging Software
- Facility to add PST Folder at once for merging into one file.
- Provide filters to merge selected data items like contacts only, emails, calendars, notes, tasks, etc.
- Free examination copy for all users before they get the license keys.
- Support bulk operation without restricting PST file size and number.
- Process multiple PST files to merge into one PST file without using MS Outlook
- Show a complete list of added PST files before merging into a single file.
- Capable to merge password-protected and archived PST files.
- 100% safety for complete database during merging process.
Process:
- Make the software ready by proper installation on Windows system to start Outlook PST merging process.
- Use Browse button and add multiple Outlook PST files.
- Choose Merge in actual folders or in separate folder. Then, you have option to filter items for merging.
- Set required path for saving merged Outlook data files.
- Hit Start Merging Now button and this commences the process of merging two or more PST files.
After you get all PST files data into one PST, you can open this PST file in any Outlook version to access its data items.
Conclusion
You can conclude yourself from this article that manual solution might be tough and risky for users. Also, it takes sufficient time to merge thousands of Outlook PST files. Therefore, the best solution is to pick third-party software. By using the discussed professional software, users can effortlessly merge Outlook data files into one file within few clicks. Moreover, this software ensures 100% safety to your valuable data during the merging process. To clear your doubts, go for free copy of the software and completely check it before investing in it.